Here, “Buyer” refers to Oriental Compressor Accessories Pvt. Ltd., who has issued the Purchase Order (PO) while “Vendor” refers to the proprietorship /company/ partnership in whose favour the PO is issued, which shall include all its legal successors in title and permitted assignees.
The price and the pricing basis mentioned in the PO/ STC is firm and fixed for the entire quantity of Goods mentioned in the PO for supply within the agreed delivery period.
2.1 Goods shall be accepted only after final quality and quantity check procedures [inspection] carried out by Buyer, unless Buyer has waived its right to such inspection in writing. The Vendor agrees that the title to the Goods in conformance to the Specifications shall transfer to Buyer and shall always remain with Buyer immediately after delivery of the Goods as per the delivery terms mentioned in the PO.
2.2 No tolerance allowed unless specifically mentioned- tolerance is permissible range of variation in quality specifications and quantity of materials as mentioned in PO.
2.3 In case of breach of its obligations under PO by vendor, buyer should have rights to terminate PO fully or partially without any extra cost/compensation to be paid to vendor. All damages, losses, cost and expenses pertaining to the non-conforming Goods sold and delivered shall be to the Vendor’s Account.
2.4 Buyer’s decisions shall be final in disputes arising out of Purchase Orders. Buyers can adjust the amount of money recoverable from vendors as damages by providing some basis for calculations.
2.5 No variation in or modification of PO shall be made except by written agreement signed by both parties.
3.1 All charges towards packing & forwarding and transportation shall be deemed as included in the Purchase order price unless otherwise mentioned in the PO.
3.2 Any breakage, damage or pilferage in transit shall be borne by the vendor. The vendor shall have to send the Materials through the carrier suggested by the Buyer, if the Buyer so requests.
3.3 Liquidated damages will be charged at 0.5% of the basic goods value per week of delay as penalty with the maximum amount of penalty being limited to 5% of the basic value of materials, if the materials are not supplied within the specified delivery Schedule.
3.4 Any statutory penalty/liability imposed by any authority during transportation/inspection including but not limited to deficiency in licenses /permissions /approvals shall be payable by vendor.
Transit insurance to be covered under Oriental’s open insurance policy subject to vendor’s company policy. In case vendor company policy does not accept our open insurance policy, vendor shall be responsible to arrange for transit Insurance of Materials as specified in the PO up to the unloading of materials at the delivery Destination (at his/her own cost).
5.1 Buyer to make payment of the applicable Goods and Services Tax (GST) and other levies mentioned in the PO as per the rates prevailing under the applicable laws at the time of dispatch. The Invoice must contain all the relevant statutory information required under GST, wherever applicable.
5.2 All consequences and liabilities arising due to non-availability of input tax credit by Buyer due to any default of Vendor [e.g. error/inability/delay in uploading returns in GST network(GSTN)], shall be to Vendor’s account. It is an agreed term of this PO that any claim raised by Buyer as a result of above shall be settled by the Vendor within thirty (30) days of receiving a written notice, without demurrage. E-Way Bills, where applicable will be provided by Buyer.
6.1 Invoice/Bills/Challan should contain all relevant information like Vendor Code, PO/ Item Code, Unit rate, Quantity, Value etc. including Supplier’s GST ID Number , SSI/MSME Regn. No. etc. Goods replaced (against original supply) should bear Buyer’s dispatch document reference no. (PO or RGP or MSO).
6.2 Dispatch documents should consist of the following in the case of direct payment:
List of documents |
Direct Payment |
Valid GST Invoice |
ORIGINAL 2COPIES |
E-Way bill, if applicable |
REQUIRED FOR TRANSPORTER |
Packing list, if applicable |
NOT REQUIRED |
Manufacturer’s Test/ Inspection Report, if applicable |
ORIGINAL 1COPY |
Original consignee copy of LR (applicable for supplies by road) |
ORIGINAL Consignee COPY |
Warranty / Guarantee certificates (where applicable) |
ORIGINAL 1COPY |
Delivery Challan (applicable for Service/Job work/Repair) |
ORIGINAL 1COPY |
Certificate of insurance |
ORIGINAL 1COPY |
Lorry receipt/AWB/DWB |
ORIGINAL 1COPY |
Dispatch clearance/inspection waiver/note of third party inspection agency |
ORIGINAL 1COPY |
Performance bank guarantee if applicable |
ORIGINAL 1COPY |
6.3 In case of LC, the above mentioned document type and number of copies to be decided by respective bank requirements.
Vendor shall submit their manufacturing and inspection schedule, QAP and drawings (if applicable) within 7 days from the date of issue of PO. QAP shall be approved by the buyer within seven days from date of receipt from vendor and if this is delayed by buyer, the delivery period shall be adjusted accordingly. It is hereby agreed and acknowledged by the vendor that the entire process of design, fabrication, manufacturing and delivery shall be strictly adhered to as mentioned in the approved QAP.
8.1 All Materials are subject to buyer’s in-house inspections regarding quality and quantity specifications & final approval of the Buyer. The Buyer reserves the right to reject the said Material if further defects are noticed during its usages even if in the first instance the materials have been accepted by the buyer and are paid for- vendor shall not object to it in any manner.
8.2 If defects are found, the vendor needs to take immediate steps to replace the material at their own cost. The cost of re-inspection by buyer or third party to be borne by vendor in this case.
8.3 The Vendor shall replace the rejected material within 15 days from the date of receipt of the buyer report of rejection. If the buyer has approved a sample prior to supply, the material supplied shall be according to the sample previously approved by buyer. Any deviation of the same will lead to non-payment of the material and all related costs (Holding, Packing, Freight or any other cost) shall being borne by the vendor.
8.4 Vendor must comply with all specifications and standards of quality as mentioned in the PO and the normal industry standards as well. Buyer’s representative should be allowed to visit vendor facility to inspect manufacturing at any time and at time of dispatch.
9.1 In case of advance payments:
9.2 In case of LC (Letter of Credit):
9.3 Specified payments against Proforma invoice shall be made subject to receipt of tests certificate and inspection release note of third party inspection/buyer as applicable.
9.4 The vendor shall mention the reference PO in all relevant documents and or correspondence including each invoice and delivery challan.
Unless otherwise stated in the PO, vendor guarantees that the items supplied under this purchase order are free from manufacturing defects or workmanship up to a period of 18 months from the date of dispatch of the material or 12 months from the date of commissioning of the materials as supplied by vendor to buyer, whichever is earlier. The vendor shall submit warranty certificate to buyer.
The vendor must give notice of a force majeure event in writing within 3 days of its occurrence. The buyer may adjust delivery period on receipt of such notice and has the right to cancel the order without any financial obligation to vendor.
12.1 All drawings, tools and samples if any, provided by the buyer to the vendor with respect to the PO shall be the buyer’s exclusive property and shall be returned to buyer immediately after completion of PO. If there is any damage or loss to any of the material, cost of the same shall be recovered by the vendor.
12.2 Vendor cannot disclose the information contained in the drawings, tools and samples to any third party without prior consent from the buyer.
In case the PO acknowledgement copy is not returned by the vendor duly signed and stamped by its authorized signatory within 7 days from the date of receipt of the PO, the purchase order is deemed to be accepted by the vendor.
The PO shall be governed by the laws of India and the Honorable courts of Kolkata (India) shall have exclusive jurisdiction.
Here,” SUPPLIER” refers to Oriental Compressor Accessories Pvt Ltd., who has issued Sales Quotation in response to Request For Quotation (RFQ) / Indent/Enquiry of the Purchaser while “PURCHASER” refers to the proprietorship/company/partnership/ in whose favour the Sale Quotation is issued, which shall include all its legal successors in title and permitted assignees.
This offer/Quotation shall remain valid until 30 days from the date of offer/due date of enquiry, which we reserve our right to extend unless otherwise mentioned in the Quote.
2.1. All quotation prices are on Ex-works Unpacked – Oriental (Kolkata), Packing charges of 3% shall be extra on Ex- works prices. Unless otherwise mentioned in the offer.
2.2. GST shall be extra on at prevailing rates under the law.
2.3. STATUTORY VARIATION: Any variations on any other government levies shall be borne by the customer as applicable at the time of dispatch.
2.4. Any bank transfer fees incurred shall be borne by the Purchaser.
2.5. Unless otherwise agreed, the Purchaser undertakes to pay the purchase price without deduction and in the agreed currency in any of the following manners as mentioned in the Quote: -
2.6. After the expiry of the 15 days / agreed period of acceptance of the materials dispatched, the Purchaser shall automatically - be in default of payment. In that case the Supplier shall be entitled to demand default interest at a rate of 24% above the base interest rate p.a. If the Supplier is able to prove greater damage caused by the default payment as a compensation for loss suffered by the supplier as per MSME act 2006.
2.7. If after the Contract has been concluded it becomes apparent that the Supplier's payment claim is at risk because of a lack of solvency on the part of the Purchaser, the Supplier can refuse to supply the material and can stipulate a reasonable period within which the Purchaser must pay **contemporaneously against delivery or furnish security. If the Purchaser refuses or the period expires to no avail the Supplier shall be entitled to rescind the Contract and to demand damages, which the supplier might have incurred during the process.
2.8. If the Purchaser is not ready to accept the shipment of the material within 60 days after the suppliers goods are ready, supplier will have the option of billing storage charges or cancel the order and forgo the advance given if any.
** But the Buyer has to make the payment, as it seems the delivery has been done
3.1. As mentioned in the main offer /Quote. The said period shall begin from the date of acceptance of the order and the delivery time states by the Supplier shall not begin until all the of the information necessary for fulfilling the contract from the purchaser and the payment obligation agreed for the supply has been fulfilled. If the Purchaser does not fulfill his obligations, the parties shall jointly determine a new delivery date.
3.2. If the failure to comply with the delivery deadline is due to Force Majeure (e.g. Mobilization, war, uprising, Natural Catastrophes) or similar events for which Supplier is not responsible (e.g. Industrial disputes, strike, lock-out, administrative measure, operational disruption due to fire or due to restrict supplies to waste removal from the plant, etc:) or at the sub supplier, the delivery time deadline shall be automatically extended by the periods during which the above describe event or the effect thereof persists plus a reasonable start-up period. The Supplier shall notify the Purchaser of the commencement and the end of any such circumstances without delay. The purchaser shall have no claim to seek compensation for this.
3.3. Any statutory penalty/Liability imposed by any authority during transportation/inspection including but not limited to deficiency in license/permission/ /approval shall be payable by the purchaser.
3.4. All charges towards transportation shall be borne by the Purchaser unless otherwise mentioned in the main offer or agreed terms mentioned in the terms of order acceptance.
3.5. Any demurrage and other charges levied by the transporter for delays in unloading shall be borne by Purchaser and settled directly by the Purchaser with the transporter.
3.6. Delivery of the goods to the Purchaser on one more occasion shall under no circumstances imply that the orders have been accepted upon the Purchaser’s terms and conditions insofar as they deviate from the Suppliers’ offer.
4.1. Transit Insurance will be borne by the Purchaser or if it is agreed on offer that supplier will take care of the transit Insurance then the Purchaser will be covered under Supplier’s open policy.
4.2. Claims for any short shipment made by the Purchaser must be mentioned in the Consignment Note of the Transporter/Carrier/Courier Company at the time of receiving the consignment and the same has to be intimated to the Supplier within 7 days of receipt of the consignment or 21 days from the date of dispatch, whichever is earlier. No Claims will be entertained thereafter. For any loss or damage in transit customer will lodge their claim directly with the insurance company. Supplier absolves itself of all responsibility or liabilities arising out of these losses or damage in transit.
5.1. Our Products will be guaranteed for 2500 HRS of operation under Normal Working Condition or 6 months from the date of dispatch, whichever is earlier, unless otherwise agreed in the offer/Quote.
5.2. In case of any claims Supplier shall have the right to conduct inspection and Supplier liability shall be limited to repair or replacement at supplier’s option. In such Case Supplier shall not assume any direct, indirect or consequential losses arising from any defected part or guarantee claim. In case of any repair and/or replacement, handling and transportation costs from Purchaser’s place to Supplier and back to Purchaser’s shall be borne by the Purchaser.
5.3. This Guarantee will automatically lapse if any spurious spares parts are used on the machine or any unauthorized repairs are carried out by the customer during the guarantee period.
5.4. The effects of corrosion, erosion, misuse, improper installation (if not by the Supplier), neglect wear and tear are specifically excluded from Supplier’s guarantee.
6.1. NSIC:-We are registered with NSIC (PHOTOCOPY OF REGN.CERTIFICATE ENCL) and are exempted from payment of EMP or security deposit. We are also eligible for price preference accordingly. Authenticity of the certificate can be checked www.nsicspronline.com
6.2. UDYOG AADHAR :- Copy of the Udyog Aadhar Certificate can be sent on request.
6.3. MSME Act: - We are a Micro Organization under MSME Act. Our MSME NO. 190171101992 (Copy Enclosed) and are entitled to Penal interest in case of delay in Payment.
7.1. The Purchaser has to inform the Supplier about the rejection of material within 7 days of receipt of the material or 30 days of payment whichever is later.
7.2. No goods may be returned by the Purchaser for any reason without Supplier’s prior written approval.
Any Dispute in respect of which amicable settlement has not reached within 30 days shall be finally and conclusively settled by arbitration by a sole arbitrator to be appointed by the Director of the Supplier. The following provision shall apply to any arbitration proceeding:-
The Sales Quotation shall be governed by the laws of India and the Honorable Courts of Kolkata, West Bengal (India), shall have exclusive jurisdiction.
10.1. Supplier reserves the rights to, and the intellectual property rights of any pictures, drawings, calculation, information, whether of tangible or intangible nature, as well as to other documents (“Information). The purchaser shall only receive the right to use the information for the purpose of the contract negotiation or for carrying out the Performance. No other use is permitted.
10.2. Tools and appliances for producing and testing the Goods/Performance shall become or remain the sole property of Supplier even if the purchaser bears tooling cost, the cost of appliances and /or development cost either in whole or in part.
10.3. The Purchaser shall provide the supplier with suitable tools and appliances which are free from any defects, free of charge if and to the extent that said tools and appliances are needed to fulfill the Supplier’s contractual duties.
10.4. In no event shall Supplier shall be liable for any consequential loss or damage suffered by the Purchaser’s arising out of or connected with this contract in any way whatsoever.
10.5. As an unpaid vendor, Supplier shall retain the property rights of the goods supplied and its right of lieu and any other right and/including right for resale until full value there of as per the sales invoice raised by Supplier is fully paid.
10.6. The Purchaser undertakes to keep all business information and/or know-how, of which the purchaser is aware, confidential, also beyond the duration of the business relationship.
10.7. The purchaser will have to defend the Supplier against any Civil or criminal case brought against the supplier by any third party for marking goods with any trademark or trade name as requested by the purchaser. The supplier should be held harmless from any damages or loss resulting there from.